VUSD Driving Program

What Type of Vehicle Are You Driving?

District Vehicle

Employee & Coach Drivers:

As an employee or coach driving on school related business, the following steps and documents are required in order to drive. Please email all documents to drivingprogram@vusd.org.

STEP 1:

Enroll in the DMV Pull Notification Program (DMV process may take 24-48 hours)
Provide a copy of your driver's license

You will receive an email once you have been cleared through the system.

STEP 2:

Are you transporting students?

Yes: Follow Board Policies linked below. Parent permission and other forms may be required.
No: No additional steps

Board Policies: Board Policy 3541.1(a) and Board Policy 6153(a)

As an employee or coach driving on school related business, the following steps and documents are required in order to drive your personal vehicle. Please email all documents to drivingprogram@vusd.org.

Volunteer Drivers:

In order to drive as a Volunteer for VUSD you must be enrolled in the Raptor system and have gone through the volunteer process as a level 3 volunteer before being cleared to drive. After clearance, please follow the steps below.

Note: Volunteers are only permitted to drive personal vehicles and are not authorized to operate district vehicles.

STEP 1:

Enroll in the DMV Pull Notification Program (DMV process may take 24-48 hours)
Provide a copy of your driver's license
Complete the Personal Vehicle Use Permission Form
Provide proof of car insurance (Minimum insurance requirement include:$100,000/$300,000; Property Damage $50,000; Medical $5,000)

You will receive an email once you have been cleared through the system.

STEP 2:

Are you transporting students?

Yes: Follow Board Policies linked below. Parent permission and other forms may be required.
No: No additional steps

Board Policies: Board Policy 3541.1(a) and Board Policy 6153(a)

Rental Vehicle

Employee & Coach Drivers:

As an employee or coach driving on school related business, the following steps and documents are required in order to drive a rental vehicle. Please email all documents to drivingprogram@vusd.org.

STEP 1:

Enroll in the DMV Pull Notification Program (DMV process may take 24-48 hours)
Provide a copy of your driver's license

You will receive an email once you have been cleared through the system.

STEP 2:

Contact the Purchasing Department to complete documentation to rent a vehicle.
The Purchasing Department will require your clearance email from HRD in order to continue with the rental process.

STEP 3:

Are you transporting students?

Yes: Follow Board Policies linked below. Parent permission and other forms may be required.
No: No additional steps

Board Policies: Board Policy 3541.1(a) and Board Policy 6153(a)

Pulling Trailer

Employee & Coach Drivers:

As an employee or coach driving on school-related business, the following steps and documents are required in order to drive your personal vehicle to pull a trailer. Please email all documents to drivingprogram@vusd.org.

Volunteer Drivers:

To use your personal vehicle to pull a trailer, you must be enrolled in the Raptor system and complete the volunteer process before being cleared to drive. Once you have received clearance, please follow the steps outlined below.

Note: Volunteers are only permitted to drive personal vehicles and are not authorized to operate district vehicles.

STEP 1:

Enroll in the DMV Pull Notification Program (DMV process may take 24-48 hours)
Provide a copy of your driver's license
Complete the Personal Vehicle Use Permission Form
Provide proof of car insurance (Minimum insurance requirement include:$100,000/$300,000; Property Damage $50,000; Medical $5,000)

STEP 2:

Contact our Transportation department at 559-931-8130 to have your vehicle inspected.
Please have the following information ready before the vehicle inspection:
- An up-to-date vehicle registration
- Confirmation that the vehicle is in good working condition
- The trailer type, weight, and length

Having this information ready will help Transportation complete the inspection smoothly and feel confident that the vehicle is approved to pull a trailer.

Your vehicle must pass inspection before being cleared to pull a trailer.

You will receive an email once you have been cleared through the system.

SCHOOL-SPONSORED FIELD TRIPS

Field Trip Packet: Distribution of Forms
Required Forms & Documentation (Board Policy 6153)

Field Trip Packet: Distribution of Forms

Required Forms & Documentation (Board Policy 6153)

Visalia USD Field Trip Forms and Their Purpose

6153a – Request for Board Approval
Used for trips that are over 75 miles or overnight. Board approval is required.
6153b – Instructor/Supervisor Waiver & Consent
This form documents voluntary participation by the supervisor and includes a waiver of liability for the district.
6153c – Voluntary Excursion/Field Trip Notice & Medical Authorization (Minor)
Requires one completed form per student, signed by a parent or guardian. Covers trip details, medical authorization, and liability release.
6153d – Voluntary Excursion/Field Trip Notice & Medical Authorization (Adult)
Similar to the minor version, this belongs to adult participants—including teachers—and includes liability acknowledgement and medical info.
6153e – Certificate of Financial Security
Confirms funding is secured for all participants and that no student will be excluded due to insufficient funds.
6153h & 6153i - Waivers & License Background Checks
Includes liability waivers for parent volunteers and a background check process for drivers.
6153(j) – Waiver Liability Notice for Non-District Vehicle Driven by Non-District Person
This form is required when a student is transported in a non-district vehicle driven by someone who is not a district employee. It includes a waiver of liability for VUSD and a release of claims.
6153(k) – Non-District Vehicle Driven by Non-District Person
Required when a student is transported in a non-district vehicle driven by someone who is not a district employee. Includes a waiver of liability for VUSD and a release of claims.
Itinerary
A detailed trip schedule; overnight trips must also include bed checks.

Personal Vehicle & Volunteer Driver Forms (If Applicable)

If personal vehicles are used for the trip, additional documentation is required:

Personal Vehicle Use Guidelines (6153g)
Outlines requirements for using personal vehicles, including a valid license, insurance, adult drivers, seat belt rules, and route approval.
Employee/Volunteer Personal Vehicle Use (6153l)
Permission form plus driver's license and insurance documentation, with submission to HR for DMV pull-notice screening.

FORMS

Layout Element

DMV Pull Notification Program Form

complete form

Personal Vehicle Use Permission Form

complete form

School-Sponsored Field Trip Packet

complete forms

Resources

Keenan: Vehicle emergency evacuation procedures-best practices

Keenan: Distracted driving-safety tips

Workplace safety newsletter on safe driving

FAQ's

What steps do I need to take before driving for Visalia Unified School District?

All driver's whether your an employee, coach or volunteer are required to complete the Department of Motor Vehicles (DMV) Pull Notification Program Form and return with a copy of their driver's license. The DMV will notify VUSD of clearance within 24-48 hours. If you are driving your own personal vehicle, then the personal vehicle use permission form and a copy of proof of insurance is required.

Please follow the steps above to guide you through the process.

What is the DMV EPN Program?

The Employer Pull Notification (EPN) Program is a program to allow the District to monitor driver’s license records of employees who drive on behalf of the District. This program ensures that we are immediately alerted to any changes in a driver’s record that may affect their eligibility to operate vehicles. All drivers must be enrolled in the DMV Pull Notification Program.

How long does it take to clear through the DMV Pull Notification Program?

How do I become a Volunteer for Visalia Unified School District?

Can volunteers drive district-owned vehicles?

What should I do if there's an accident while driving for the district?

District drivers must report all motor vehicle accidents that occur while operating District-owned vehicles or personal/rental vehicles used for official district business. Accidents involving personal injury or property damage must be reported to your supervisor immediately. For employee injuries, please follow the district’s workers’ compensation procedures.

To report an accident, select the 'report accident' link above.

Can I use my personal vehicle for district business?

Yes, but you’ll need to complete the Personal Vehicle Use Permission Form and provide proof of insurance. Please follow the steps outlined above.

Liability:

If while driving your personal vehicle on District business, and you are involved in an accident, your liability insurance policy will be used first. The District liability policy would be used only after your policy limits have been exceeded. Please refer to your collective bargaining agreement for further details.
The District does not cover, nor is the District responsible for, comprehensive and collision coverage on your vehicle.
It is recommended that employees review their collective bargaining agreement for more information on vehicle property damage.

Do I need a specific type of license to drive for the district?

To drive district vehicles, utility carts, or vehicles pulling a trailer, you must have a valid California driver’s license.

A Class C license is typically sufficient for most district vehicles, utility carts, and light trailers. However, if you will be operating larger vehicles or pulling heavier trailers that exceed certain weight limits, you may need a higher class of license or special endorsements.

Please check with your supervisor or the Transportation Department to confirm the specific license requirements for your duties.

For more information on California driver license classes, please refer to the DMV Commercial Driver Handbook available at dmv.ca.gov.

How soon can I request someone to be cleared through the DMV System?

Who should I contact to verify my enrollment in the DMV Pull Notice Program?

Am I allowed to drive for VUSD if I am a substitute or a student teacher?

Could I drive for Visalia Unified School District if I have an out of state driver's license?

How do I access the online training courses?

What qualifications or variables may prevent me from being eligible to drive for the district?

For district purposes, an employee is classified as a high-risk driver if their DMV driving record reflects the following point count:

2 points on their driving record in the most recent 12 month period
3 points on their driving record in the most recent 24 month period
4 points on their driving record in the most recent 36 month period

In addition, if any employee has a suspended or revoked drivers license, Human Resources shall notify the principal or site supervisor that the employee is not allowed to drive on district business. Drivers must be at least 21 years old to operate a vehicle for VUSD. Anyone under the age of 21 is not permitted to drive.

For more information, please refer to Board Policy 3541 on high-risk drivers.

Who do I contact to request a VUSD vehicle?

Safety & Risk Management Team

Questions? Need Help?

Contact your Safety Compliance Officer

Kevin Mayes

DIRECTOR, HUMAN RESOURCES

Office: 559-622-3202

Safe Driving Tips

Always obey speed limits, especially in school zones.
Watch for children crossing streets or exiting buses.
Never pass a stopped school bus with its stop arm extended.
Stay off your phone, no texting or calling while driving.
Use extra caution in parking lots and drop-off zones.
Be alert for bikes and pedestrians, especially near crosswalks.
Keep windows clear for visibility, no obstructions.
Report any unsafe conditions to your supervisor immediately.
Wear your seatbelt at all times.

Report a Vehicle Accident

Click the link below to report any vehicle accident involving district vehicles or while driving on district business.

report an accident

Board Policy 3541.1(a)

Transportation For School-Related Trips

view policy

Board Policy 6153(a)

School-Sponsored Trips

view policy

VUSD Driving Program

DMV Pull Notification Program Form

Personal Vehicle Use Permission Form

School-Sponsored Field Trip Packet

Resources

Related Links

FAQ's

Kevin Mayes

Safe Driving Tips

Report a Vehicle Accident

Board Policy 3541.1(a)

Board Policy 6153(a)

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