Our District is now using Raptor Technology to approve visitors and volunteers on our campuses. Please use the information provided on our District Website and Volunteer Clearance Matrix to help determine what will be asked of you when checking in at our school sites and what requirements are needed to volunteer. School sites have the right to limit visitors, guests, and volunteers in the interest of safety, impact on learning, and equity. Everyone on our campuses who is not a student or staff member must be approved by a District Administrator or designee to be on site.

It is very important that the information you enter on the application matches your government issued identification card including your full legal name. It is important that you provide a valid email address so you can be notified as to the status of your application and for future communication. If you are unable to provide an email address, you use the district’s email address. All information collected on the application will remain confidential and not be shared outside the volunteer program.

Every volunteer must have an approved application on file to volunteer.

 

VUSD encourages all those interested in volunteering to read the information provided on our District Website and Volunteer Clearance Matrix. If you have any questions about the requirements to become a volunteer, please contact volunteer@vusd.org.   

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Who is a visitor?

A visitor is defined as an individual who attends a special event or a singular activity. Subject to the site administration’s approval, visitors must check in at the office and scan their government-issued ID in our Raptor Technology identification scanner. This will allow for all visitors to be screened through the National Sex Offenders Database (also known as Megan’s Law Clearance) each time they visit a campus. A clear tuberculosis screening is not required for visitors.

 

Examples of visitors include:

·       a parent attending a recognition event, assembly, parent conference or performance during the school day;

·       a parent or community member helping with a class project or elementary field day, orientation, or walkthrough;

·       a guest speaker;

·       a contracted vendor performing authorized work.

 

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Who is a volunteer?

A volunteer is defined as a non-paid individual who, with District authorization, assists students, schools, or educational programs. We have two types of volunteers in our District: General Clearance Volunteers (Level 1) and Extended Clearance Volunteers (Level 2 and Level 3). All volunteers are required to complete a volunteer application and have a clear tuberculosis screening on file. Additional information and documents are required if an extended volunteer clearance is desired. 

 

These include classroom volunteers and other on-campus school volunteers who are directly supervised at all times by VUSD staff. 
 

General Clearance requires:

·       Completion of the VUSD Volunteer Application in the Raptor online portal.

·       Scanning of a government-issued ID via the Raptor system when checking in through the main office at a school site.

·       Clear tuberculosis screening record on file. TB screenings are valid for four years.

 

These include preschool classroom volunteers who are directly supervised at all times by VUSD staff. 
 

General Clearance requires:

·       Completion of the VUSD Volunteer Application in the Raptor online portal.

·       Scanning of a government-issued ID via the Raptor system when checking in through the main office at a school site.

·       Clear tuberculosis screen record on file. TB screenings are valid for four years. 

·       Health and Safety Code 1596.7995, as added by SB 792 (Ch. 807, Statutes of 2015), requires volunteers who provide care and supervision to children at a child care center or preschool to be immunized against influenza, pertussis, and measles, and to subsequently receive an influenza vaccination between August 1 and December 1 of each year; see AR 5148 - Child Care and Development and AR 5148.3 - Preschool/Early Childhood Education.

 These include volunteers who may interact with students without direct supervision by VUSD staff. The extended clearance applies to program-related volunteers such as assistant club leaders, field trip or overnight chaperones, drivers, and other volunteers who will be interacting with students without the presence of a staff member. These volunteers must have school site approval to obtain this level of clearance prior to completion of being cleared to volunteer.

 

Extended Clearance Requirements:

·       All General Clearance requirements plus

o   When chaperoning overnight field trips or working independently with students (Level 2):

§  DOJ and FBI Background Clearance - LiveScan Fingerprinting (DOJ & FBI) - Request for LiveScan Service Form

o   When transporting students in a personal vehicle (Level 3):

§  Copy of your driver's license uploaded to Raptor online portal.

§  DOJ and FBI Background Clearance - LiveScan Fingerprinting (DOJ & FBI) - Request for LiveScan Service Form

§  Use of Private Vehicle Transportation Form

§  Proof of insurance uploaded to Raptor online portal. Minimum requirements include: $100,00/300,000; Property Damage $50,000; Medical $5,000